We collect and process personal data about our suppliers (including subcontractors and individuals associated with our suppliers and subcontractors) in order to manage the relationship, contract, to receive services from our suppliers and, where relevant, to provide goods and services to our clients.
We use data about our suppliers for the performance of a contract to receive goods or services or provide good and services to client or in order to take steps at your request prior to entering into a contract. Data may also be processed for the legitimate interests of: helping us administering, managing and developing our businesses; security, quality and risk management activities; or providing information about us and our range of services. Data may also be processed where necessary to help us meet our legal obligations. More detail about the way personal data about our corporate clients is processed is outline below:
We process personal data in relation to our suppliers and their staff as necessary to receive their goods and services. For example, where a supplier is providing us with materials, we will process personal data as part of the logistics of receiving those materials.
Where a supplier is helping us to deliver goods and services to our clients, we process personal data about the individuals involved in providing the goods and services in order to administer and manage our relationship with the supplier and the relevant individuals and to provide such goods and services to our clients.
We process personal data in order to run our business, including:
We have security measures in place to protect our and our clients’ information (including personal data), which involve detecting, investigating and resolving security threats. Personal data may be processed as part of the security monitoring that we undertake; for example, automated scans to identify harmful emails. We have policies and procedures in place to monitor the quality of our services and manage risks in relation to our suppliers. We collect and hold personal data as part of our supplier contracting procedures. We monitor the services provided for quality purposes, which may involve processing personal data.
Unless we are asked not to, we use business contact details to provide information that we think will be of interest about us and our services. For example, industry updates and insights, other services that may be relevant and invites to events.
We are subject to legal, regulatory and professional obligations. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal data.
We retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation).
Personal data may be held for longer periods where extended retention periods are required by law or regulation and in order to establish, exercise or defend our legal rights.